Modern SharePoint: A Comprehensive Migration Guide


Modern SharePoint is the latest version of Microsoft’s collaboration and content management platform. It offers a range of features that improve productivity, enhance security, and increase user engagement. If you are currently using an older version of SharePoint, you may need to take advantage of the benefits of modern SharePoint. This article will provide a comprehensive migration guide to help you upgrade to modern SharePoint.

Benefits of Modern SharePoint

1. Improved Collaboration

It offers several features that improve collaboration, such as real-time co-authoring, intelligent content discovery, and seamless integration with other Microsoft applications. These features enable teams to work together more efficiently, share knowledge, and collaborate on real-time projects.

2. Enhanced Security

Modern SharePoint provides enhanced security features like conditional access policies and multi-factor authentication. These features help to protect your content and ensure that only authorized users have access to sensitive information. Additionally, modern SharePoint offers improved data protection and compliance features, such as data loss prevention (DLP) and retention policies.

3. Better Mobile Accessibility

It offers improved mobile accessibility, enabling users to access content on the go from any device. This is especially important in today’s mobile workforce, where employees are working remotely or on the go. With modern SharePoint, users can access content from their smartphones, tablets, or laptops, making it easier to stay productive.

4. Improved User Experience

It provides a cleaner, more intuitive interface that is easy to navigate and use. This improves the user experience and makes it easier for users to find the content they need. Additionally, modern SharePoint offers better performance, enabling users to access content more quickly and efficiently.

5. Scalability and Customization

Modern SharePoint provides a scalable, customizable, and adaptable solution for businesses of all sizes. It can be customized to meet your organization’s specific needs, enabling you to create custom workflows, forms, and applications. Additionally, modern SharePoint can be scaled up or down depending on your changing business needs, making it a flexible and cost-effective solution.

Preparing for Migration

Before you start the migration process, there are several steps you should take to ensure a smooth transition. First, you should assess your current SharePoint environment to identify any customizations or third-party applications that may be affected by the migration. You should also review your content to determine which items should be migrated and which can be archived or deleted. Additionally, you should communicate with your users to inform them of the upcoming changes and provide training on the new features.

Migration Process

The migration process for modern SharePoint can vary depending on your current SharePoint environment and the size of your content database. Microsoft provides several tools to assist with the migration, including the SharePoint Migration Tool and the SharePoint Migration Assessment Tool. These tools can help you identify any issues that may arise during the migration process and provide recommendations for resolving them. To test the process before migrating the entire environment, it is recommended to do a trial migration of a small portion of your content.

Post-Migration Tasks

Once the migration is complete, several post-migration tasks must be completed to ensure that your new environment is functioning correctly. First, you should test the new environment to ensure all content and functionality have been migrated successfully. You should also review your customizations and third-party applications to ensure they still function correctly. Additionally, you should update any links or references to the old environment to point to the new environment.


In conclusion, modern SharePoint provides several benefits over older versions, including improved productivity, enhanced security, and increased user engagement. If you are currently using an older version of SharePoint, consider upgrading to modern SharePoint. The migration process can be complex, but with proper planning and execution, it can be a smooth and successful transition. By following the steps outlined in this comprehensive migration guide, you can ensure a successful migration to modern SharePoint.

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