Benefits of Microsoft SharePoint for Your Organisation

microsoft sharepoint

Microsoft SharePoint is a popular web-based collaboration and document management platform that has gained a lot of popularity in recent years. It is an essential tool for organisations looking to improve their productivity and streamline their workflows. In this article, we will explore how SharePoint services can benefit your organisation.

Improved Collaboration

One of the primary benefits of SharePoint services is improved collaboration among your team members. It allows users to share documents, lists, calendars, and other resources with their colleagues in real time.

This means that team members can work together on projects, share ideas, and provide feedback more efficiently than they would if they were using traditional methods such as email or paper-based systems.

With SharePoint, team members can also set up discussion boards and forums where they can communicate, share knowledge, and solve problems together. This feature of SharePoint services can be handy for geographically dispersed teams who need to work together on projects.

Efficient Document Management

Another significant benefit of SharePoint services is efficient document management. The program allows you to store all your documents in one central location, making it easy for team members to quickly find the information they need. SharePoint’s powerful search capabilities allow users to search for documents based on keywords, file types, and other criteria.

SharePoint also includes version control, which means you can keep track of document changes over time. This feature can be particularly useful when working on large projects with multiple contributors.

Streamlined Workflows

SharePoint can also help streamline your organisation’s workflows. SharePoint includes a range of workflow templates that you can use to automate repetitive tasks. For example, you can set up a workflow to automatically route documents to the appropriate team members for review and approval.

SharePoint workflows can also help improve accountability within your organisation. By tracking the progress of tasks and documents, you can identify bottlenecks and ensure that everything is moving forward according to schedule.

Improved Security

SharePoint provides robust security features that can help keep your organisation’s data safe. It allows you to set permissions for individual users or groups, ensuring that only authorised users can access sensitive information.

The program also includes audit trails, which allow you to track who has accessed a document and when. This feature can be particularly useful in industries such as healthcare and finance, where regulatory compliance is essential.

Mobile Compatibility

Finally, SharePoint is designed to be mobile-friendly. It allows users to access documents and collaborate with colleagues from anywhere, using any device. This feature can be particularly useful for organisations with remote or mobile workers who need to access information on the go.

Integration with Other Microsoft Applications

SharePoint services integrate seamlessly with other Microsoft applications, such as Microsoft Office and Microsoft Teams. This integration allows you to access SharePoint documents and lists from within these applications, making collaborating and working on projects easier. For example, you can create a document in Microsoft Word, save it to SharePoint, and then collaborate with other team members using SharePoint’s collaboration tools.


SharePoint services offer a high degree of customisation, allowing you to tailor the platform to meet your organisation’s specific needs. You can create custom lists, workflows, and forms and customise your SharePoint site’s look and feel.

This flexibility makes SharePoint a useful tool for organisations in various industries, from healthcare to finance to manufacturing. With the ability to customise SharePoint, you can create a platform that meets your organisation’s unique needs, improving productivity and efficiency.


SharePoint services can benefit your organisation in numerous ways. Improved collaboration, efficient document management, streamlined workflows, improved security, and mobile compatibility are just a few of the benefits that SharePoint can provide. If you’re looking to improve your organisation’s productivity and streamline your workflows, SharePoint is definitely worth considering.

To learn more about the benefits of SharePoint services, work with us at Alcero. You can expect our team of experts to help you design, implement, and optimise your SharePoint platform to meet your specific business needs. Contact us today to learn how we can help you leverage SharePoint to drive success for your organisation.